COSIA Articles and By-Laws

Articles and By-laws

CODE OF REGULATIONS OF CENTRAL OHIO SELF-INSURERS ASSOCIATION

 

ARTICLE I – MEMBERS 

 

Section I. Eligibility

 

The following shall be eligible for membership in this Association: A business, firm, entity or corporation qualified as a “self-insurer” under the Workers’ Compensation Act of Ohio and any person (including individuals employed by corporations, firms, entities or business) who (1) regularly represent self-insurers under the Workers’ Compensation Act of Ohio (2) exclusively represent employers under the Workers’ Compensation Act of Ohio (3) are providers of medical, rehabilitation and/or educational services directly or indirectly to self-insured employees.

 

Section II. Membership

 

A. Corporate or Business Membership – Any eligible business, firm, entity or corporation qualified as a “Self-Insurer” under the Workers’ Compensation Act of Ohio may be admitted to membership upon submission of an application for membership, together with a required membership fee and upon the affirmative vote of the Executive Board. Each corporation shall be entitled to separate corporate memberships for each separate operating entity of such corporation. Each corporate of business membership shall entitle such corporation or business to designate one individual to act as the representative of such corporation or business. Such representative shall be designated in writing. Each Corporate or Business member shall be entitled to one vote.

 

B. Associate Membership – An Associate Member must be an employee or associate of a Corporate or Business member or any person (including individuals employed by corporations, firms, entities or businesses) who (1) regularly represent self-insurers under the Workers’ Compensation Act of Ohio (2) exclusively represent employers under the Workers’ Compensation Act of Ohio (3) are providers of medical, rehabilitation and/or educational services directly or indirectly to self-insured employers. Any eligible person may be admitted to membership upon submission of an application for membership together with the required membership fee, and upon the affirmative vote of the Executive Board. An Associate Member shall not have the right to vote at any meeting.

 

Section III. Termination

 

A. Membership may be terminated in the event that a member shall (a) cease to have eligibility as defined in Article I, Section I hereof, (b) fail to pay his dues within the time herein provided, or (c) be guilty of conduct detrimental to the best interest of the Association. After giving the member notice and an opportunity to be heard, the Board of Trustees, by the two-thirds vote of its members, may terminate or suspend said membership.

 

B. Any member in good standing may voluntarily terminate his membership at any time on written notice to the Secretary.

 

C. The Treasurer shall, upon request, refund to any member, whose membership is terminated, the amount of his dues representing the unexpired portion of the year for which they were paid.

 

ARTICLE II - BOARD OF TRUSTEES

 

Section I - Power and Duties

 

The powers, property and affairs of this Association shall be exercised, conducted and controlled, entirely and exclusively, by a Board of Trustees, except as otherwise required by law or provided in these regulations.

 

Section II - Number

 

The Board of Trustees shall be composed of not more than fifteen (15) nor less than five (5)

Corporate or Business members. Within these limits the Board of Trustees may, by majority vote, increase or decrease its number as it shall determine.  Up to three Associate Members may serve on the Board of Trustees as advisers.  They may provide guidance in meeting planning and participate on committees and board meetings.  Associate Members may not serve as Officers or have voting rights for board decisions.

 

Section III - Election, Term of Office and Vacancies

 

A. The members of the Board of Trustees shall be elected by vote of a majority vote of the Corporate/Business members present at the annual meeting and shall serve a two (2) year term of office.

            a.  Associate Member advisers shall serve a one (1) year term of office. Applications will be

            made to the Board of Trustees who will appoint by majority vote for up to the three

            Associate Members: no more than one member from each category, ex.: legal,

            TPA/MCO or medical.

 

B. A Trustee may resign at any time on written notice filed with any officer of the association other than himself. A vacancy on the Board of Trustees for any cause shall be filled for the unexpired portion of the term by vote of a majority of the Board of Trustees. Nothing herein contained shall prevent a Trustee from being elected to succeed himself.

 

C. Dismissal. Any member of the Board of Trustees who does not fulfill established trustee responsibilities will be subject to dismissal by a two-thirds majority vote of the Board of Trustees.

 

ARTICLE III - OFFICERS

 

Section I - Number

 

The officers of this Association shall be the President, the Vice President, the Secretary, and the Treasurer, all of whom shall be members of the Board of Trustees.

 

Section II - Election

 

Term of Office and Vacancies - The officers shall be chosen by vote of the majority of the Board of Trustees at its annual meeting and shall at all times be subject to the orders, rules and regulations of the Board of Trustees. Each officer shall serve two years or until his successor has been elected. An officer may resign at any time by written notice filed with any officer of the Association other than himself. A vacancy in any office for any cause shall be filled for the unexpired portion of the term by vote of a majority of the Board of Trustees. Nothing herein contained shall prevent an officer from being re-elected to any office. The same person shall not hold more than one office.

 

Section III - President

 

The President shall have general supervision and direction of the Association and shall preside at meetings of the Association and of the Board of Trustees and shall perform such other duties as the Board of Trustees may require.

 

Section IV - Vice President

 

The Vice President shall perform such duties as the Board of Trustees or the President may require and, in the absence of incapacity of the President, shall perform the duties of that office until a President is elected.

 

Section V - Secretary

 

The Secretary shall keep the Association records, including minutes of the meetings of the Association, of the Board of Trustees and of the Executive Committee. The Secretary shall perform all of the usual duties of the office and such other duties as the Board of Trustees or the President may require.

 

Section VI - Treasurer

 

The Treasurer shall submit to the Board of Trustees at each annual meeting a statement reviewing the financial operations of the Association for the previous year and shall at all reasonable times exhibit the books of account and records to the Board of Trustees. The Treasurer shall perform all of the usual duties of the office and such other duties as the Board of Trustees or the President may require.

 

 By-Laws

  

1. The President, Vice President, Secretary and Treasurer will constitute an executive committee of which the President shall be the presiding officer.

 

2. The President shall appoint such other committees and assign to them such duties and powers as it deems desirable to further the purposes of the Association.

 

3. The annual meeting of the association shall be held in conjunction with the November monthly meeting. Ten or more members shall constitute a quorum at any meeting of the association.

 

4. The Executive Committee and Trustees will meet periodically as required to plan meetings and conduct the business of the Association. A majority of members of this group shall constitute a quorum at any meeting.

 

5. The annual membership fee for any Self-Insured Employer, Service Provider, Educational Member or Non Self-Insured Employer and their designated representatives shall be determined by a majority vote of the Executive Committee and Trustees. Dues are payable annually.

 

6. No member, officer, or Trustee, shall contract or incur any debt or liability on behalf of the Association in excess of $100.00 (one hundred dollars) without the approval of the Board of Trustees.

 

7. Any of the following four officers of the Association shall be authorized to execute any checks on behalf of the Association: President, Vice President, Treasurer, or Secretary.

 

8. During the COSIA fiscal year, January through December, Board members must attend 50% of the monthly meetings to remain a member of the Board of Managers.

 

9. Any officer in violation of the orders, rules and regulations of the Board of Trustees may be removed from office by a two-thirds vote of the Board of Trustees.

 

 

 

Revision May 21, 2015 Article II Section II to allow Associate members to serve on the Board of Managers and to outline their voting rights

Revision May 21, 2015 Article II Section III to defining type & tenure of Associate members.

Revision May 21, 2015 By-Law #3 Annual Meetings moved from May to November.

Revision May 21, 2015 By-Law #8 Fiscal Year changed from September – May to January – December